Admin Asst and Catering Coord

Come Join Our Dynamic Team!

Are you looking for a way to advance your career? Are you motivated by making a difference in the lives of the people you serve? Do you value quality relationships, excellent customer service and integrity? If so, we want to meet you!

Why is La Posada the right place to expand your career?

• Excellent work/life balance
• Paid Time Off
• 401(k) with company match
• Excellent health insurance
• Mileage incentive program if you live over 15 miles away
• Beautiful campus with free on-site fitness center
• Discount at Los Niños del Valle pre-school
• Scholarship program. Up to $2,500 per year after 6 months of service plus yearly opportunity for additional scholarship awards.

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, preparing reports or providing information to visitors and callers.

Essential Functions

• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheets, word processing, database management, and other applications.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Open, read, route, and distribute incoming mail and other material.
• Schedule and confirm appointments, conferences and meetings for clients, customers, or supervisors.
• Maintain scheduling and event calendars.
• Attend department meetings/conferences, take minutes and electronically file and disperse of meeting notes to the appropriate supervisors for review.
• Maintain paper and electronic filing systems for records, correspondence, and other material.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Manage projects as assigned.
• Order and dispense of office supplies.
• Conduct searches to find needed information.
• Collect and initiate disbursement of funds from cash accounts, and keep records of collections and disbursements.
• Coordinate conferences and meetings.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Operate electronic mail systems and coordinate the flow of information, internally and with other organizations.
• Assist in answering catering calls and booking events in CaterEase.
• Create and print weekly catering sheets and deliver to proper kitchens as needed.
• Participates in additional duties as assigned by the Supervisor, aligned with qualifications and can be reasonably expected to be completed with minimal orientation.

Reasonable Accommodations Statement 

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions 

Competencies

• Adheres to policies and procedures - Adheres to all Department policies, procedures, and mandatory requirements.
• Professional and Courteous Communication - Ability to communicate professionally and courteously with residents, patients, guests, and family members.
• Computer Skills - Excellent computer skills
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Organized - Ability to organize and prioritize multiple tasks.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Decision Making - Ability to make critical decisions while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Team Builder - Ability to convince a group of people to work toward a goal.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.

Skills and Abilities

Education: High School Diploma or GED

Experience: One to two years of related experience in an office setting

Computer Skills: Word processing, spreadsheets, publishing, graphics, email, calendars

If you believe you would be a good fit for this position and you live by the values of integrity, compassion, and respect for seniors and co-workers, then you may be the candidate we’re looking for! 

Apply today to start your new adventure!