Executive Assistant - La Posada at Pusch Ridge

Join Our Team! Executive Assistant Opportunity at La Posada at Pusch Ridge

Location: Oro Valley, AZ

Position: Executive Assistant to the Executive Vice President 

Community: La Posada at Pusch Ridge – A Premier Upscale Senior Living Community

Are you an experienced, highly organized professional who thrives in a dynamic and fast-paced executive environment? Are you ready to bring your talent to a vibrant, brand-new senior living community where excellence and innovation are at the heart of everything we do?

La Posada at Pusch Ridge is seeking a dedicated Executive Assistant to support our Executive Vice President. This is more than just an administrative role—it’s a key position that helps drive the success of our mission and operations at one of Oro Valley’s most exciting new communities.

Why Join La Posada at Pusch Ridge?

At La Posada, we’re more than just a workplace—we’re a community dedicated to growth, compassion, and excellence. We offer:

• Competitive pay
• Paid Time Off (PTO)
• 401(k) with company match
• Excellent health insurance
• Mileage incentive program for employees commuting over 15 miles
• A beautiful new campus and a culture that values your contributions

Essential Functions

• Works as a cohesive partner with the Executive VP, advising and recommending appropriate actions and decisions.
• Performs tasks of varying complexity and confidentiality in support of the Executive VP, including phone call screening.
• Manages the Executive VP's calendar and coordinates meetings as needed
• Interacts with Board members, Resident Council leadership, and other community leaders.
• Interacts with staff, residents, and visitors by telephone, email, or in person with professionalism and congeniality. Provides services for customers as needed.
• Takes and prepares meeting minutes, including Board meetings, Executive Operations Meetings, and other meeting as needed.
• Opens and handles mail and correspondence.
• Prepares documents of various types of software including Power Point, Visio, Publisher, Adobe/pdf software, Word, Excel and other Microsoft Suite products.
• Arranges travel and meetings and prepares expense reports for same.
• Plans and coordinates events and meetings.
• Operates office equipment such as fax machines, copiers, and telephone systems, and use computers for spreadsheets, word processing, presentations, database management, and other applications.
• Organizes, establishes, and maintains approved electronic and paper record-keeping systems for correspondence, documents, materials, or records. Files correspondence, memoranda, reports and other materials in a timely fashion.
• Compiles routine and periodic reports as directed. Transcribes management meeting minutes and distributes as directed by the Executive VP.
• Performs administrative and/or clerical tasks of varying complexity in support of La Posada’s senior team and departmental leaders as requested.
• Trains and advises others in use of software when requested.
• Manages special projects when assigned.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Works with the Accounting Manager or other Finance staff and operating directors to coordinate the annual budget process. Oversees the preparation of annual resident rate increase letters and Extra Service Charges.
• Other duties as assigned.

Competencies

• Professional and Courteous Communication - Ability to communicate professionally and courteously with residents, patients, guests, and family members.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Decision Making - Ability to make critical decisions while following company procedures.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Skills and Abilities

Education and Experience: Bachelor’s degree in a management, public relations or related field and three years of administrative support experience, preferably in a senior living setting; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Computer Skills: Current knowledge and expertise in using Microsoft Office Suite software including: Word processing, ability to type accurately at an acceptable speed; Power Point for presentations; Excel for data collection, graphing, and presentations; Outlook calendaring (including group calendar management), Outlook mail; some knowledge of Adobe/pdf software.

Ready to take the next step in your professional journey?

Apply today and help shape the future of senior living with La Posada at Pusch Ridge!